Include Screenshots

Configuration Setup

Create Configuration for Excel
Create Configuration for Excel
  1. Create Your Configuration.
  2. Select your desired Export Destination by clicking on the Folder Icon.
  3. Select Automatic or Manual Export Mode. Automatic Default begins the export as soon as a project is received.
  4. Enable Include Screenshots in Role Inventory under Export Options.
  5. Optionally, under Sheets, enable the report worksheets you need — or turn on Full Report to include every optional sheet.
  6. Optionally, under Columns, enable or disable the columns that appear on role inventory sheets.
  7. Return to Configurations to Update Active Configuration.

Optional Sheet Selection

On the Sheets tab, choose which worksheets appear in the Excel workbook (.xlsx):

  • Turn on Full Report to enable every optional sheet at once, or
  • Enable sheets individually — for example Markers, Keywords, Titles & Generators, Summary, or Media Summary

A summary of enabled sheets is also shown in the status bar on Extract.

Optional Column Selection

On the Columns tab, use the table to turn individual columns on or off. Disabled columns are omitted from the export. Press Enable All or Disable All when you need a quick reset.

The Screenshot column is controlled under Export Options, not on this Columns tab.

Final Cut Pro to Excel Spreadsheet


  1. Drag and drop your .fcpxml or .fcpxmld file onto Extract, or drag a timeline / compound clip from Final Cut Pro.
  2. Production Data will begin the export.
  3. If Choose Media Folder appears, select the original media folder, the proxy folder, a Final Cut Pro library (.fcpbundle), or an enclosing folder, then press Grant Access. Cancelling this first prompt cancels that export.
  4. The same Choose Media Folder panel may appear again for unread proxy or transcoded media — even after original media was granted. Grant the proxy folder the same way. Original and proxy media often live in different folders.
  5. If remaining files still cannot be read, choose Choose Another Folder, Continue Without Remaining Screenshots, or Cancel Export.
  6. Production Data will create an Excel workbook (.xlsx) in your Export Destination, with Source In frame grabs in the Role Inventory Screenshot column.